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Details about requesting funding for technology hardware and software |
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Overview
The Administrative Services team works with Franklin units and the Dean's Office to coordinate the college-level allocations for instruction, research, and administration. Requests for funds are considered as budgets permit. The Deans office will solicit a call for proposals when funding is available.
Equipment Allocation Guidelines
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UGA participates in the Microsoft Campus Agreement which provides a site license for Microsoft Office for Macs and PCs. Departments will need to cover the cost if faculty or staff wish to use alternative productivity suites, such as WordPerfect.
Anti-virus Software
To comply with the campus Minimum Security Standards Policy, all devices must have either TrendMicro Apex One or Microsoft Defender Endpoint Plan 2 (P2) installed and active. UGA provides a site license for TrendMicro. Departments will need to cover the cost if another anti-virus software is desiredthese products.
Requesting Funds
Departments are responsible for maintaining an active queue of equipment allocation requests in the Franklin College Requests and Commitments System. Requests for primary computer replacements should be submitted and prioritized by April 1. The Primary Computer Lifecycle Management Process details more information about the timeline and procedure for submitting requests. Other requests should be submitted when proposals are requested.
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Primary Computer Lifecycle allocations are typically funded between April and June.
During any request period, potential requests are marked as "Under Review." Once final funding amounts are available, requests that have been selected will be marked either as "Allocated" (i.e. the funding was allocated to a departmental account for purchase) or "OIT Commitment" (i.e. the request has been selected, but it will be purchased at the college level as a part of the consolidated order). Requests that cannot be funded for any reason will be marked at "Not Selected" at the end of the request period.
Balances from Allocations and OIT Commitments are picked up for reallocation for other requests.
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