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How to fill out and submit the necessary paperwork documentation when moving equipment. |
Overview
Custodial Department Transfers can be made by updating the custodial chart string in the Asset Management database in the UGA Financial Management System. Departments also have the ability to change the custodian (end user), location (building/room), and off-site status for inventory items. Proper documentation will ensure that the equipment is properly accounted for and can be located during the physical inventory count. It will also ensure that:
- Franklin IT OIT support has documentation of the location of that equipment.
- If the items are being sent to surplus, they can be moved from the original departmental inventory to Franklin OIT's inventory during this process.
- If the items are being retained by the department but are being re-purposed to a different user, the updated custodial information will revise the departmental inventory as well as act as documentation of the change in location and user of the items in question.
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