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Overview
The Administrative Services Team team works with Franklin units and the Dean's Office to coordinate the allocation of college-level allocations for instruction, research, and administration. All requests for funds are considered as funds permit.
Step-by-step guide
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Equipment Allocation Guidelines
The Equipment Allocation Guidelines following guidelines apply to Departments departments and other units in Franklin College . The guidelines and pertain to requests for state funds; all requests for state funds should be are submitted and prioritized and prioritized via the College college equipment request system. Units should create one entry for each item requested. If items have dependencies, please indicate and group them together. Requests for multiple low cost items such as cables or DVDs may be combined.
Primary Computers
As budgets allow, Franklin OIT plans for a for year life-cycle to provide one reasonably current computer for each full-time faculty and staff member. The college provides a number of standard options for desktop or laptop computers. Requests for high-end or custom configurations may require matching departmental funds. See the Primary Computer Lifecycle Management Process for details on the timeline for computer orders as well as the procedure for submitting requests.
Network Equipment
The college will only fund requests for network equipment aligned with campus standards. Currently, Foundry is the campus standard for network switches. The college is beginning a pilot program for Gold Level support with EITS which includes the purchase and maintenance of network equipment.
Productivity Suites
UGA participates in the Microsoft Campus Agreement which provides a site license for Microsoft Office for Macs and PCs. Departments will need to cover the cost if faculty or staff wish to use another productivity suite, such as WordPerfect.
Anti-virus Software
UGA provides a site license for TrendMicro. Departments will need to cover the cost if another anti-virus software is desired.
Requesting Funds
Departments are responsible for maintaining an active queue of equipment allocation requests in the Franklin College Requests and Commitments System. Reminders to update the queue will be sent out periodically, but requests should be entered between February and April in preparation for the end of the fiscal year Requests for primary computer replacements should be submitted and prioritized by April 1. The Primary Computer Lifecycle Management Process details more information about the timeline and procedure for submitting requests.
Allocating Funds
Equipment allocations are typically funded between April and June.
Funding requests that have been selected will be marked either as "Allocated" (i.e. the funding was allocated to a departmental account for purchase) or "OIT Commitment" (i.e. the request has been selected, but it will be purchased at the college level as a part of the consolidated order).
Balances from Allocations and OIT Commitments are picked up for reallocation for other Equipment Allocation requests.
Related articles
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