Overview:
The Web Content Admin Unit Administrator role is reserved for the main contact of the department's website. No more than two people may have this role: a primary and a backup. Unit Heads are the only people that can request this permission level for their staff. Please create a helpdesk ticket to make this request.
There are some important responsibilities with this position, including regular content maintenance tasks such as updating news and events, and academic materials, but there are security implications with this role as well related to user accounts and access.
Specific job responsibilities and tasks are outlined below:
General Description of Tasks:
The Web Content Unit Administrator is responsible for adding and updating all content on a department’s website. They are responsible for adding basic pages, events, articles, personnel pages, etc. They will also add new content into the website’s navigation (menu) and can restructure the existing menu.
The Web Content Unit Administrator is responsible for creating and removing user accounts related to content management capabilities. User accounts should be deactivated as soon as a termination occurs, but audits of user access should be conducted at least once a semester to ensure access levels are appropriate.
Job Responsibilities
Ensure the department web site remains in compliance with Franklin College Web Content Standards.
Manage and maintain department web site content to ensure it stays current. Content might include news articles, calendar events, academic content, research content, personnel listings, and other ancillary content.
Audit User accounts annually to ensure that only active employees have the appropriate access to manage content on the web site.
Remove personnel pages and user access from terminated employees in a timely manner
Add personnel pages and user access for new hires in a timely manner
Add/Remove Graduate Student Personnel pages and access each semester in a timely manner
Manage and maintain department web site content to ensure it stays current
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The Web Content Admin is responsible for adding and updating all content on a department’s website. They are responsible for adding basic pages, events, articles, personnel pages, etc. They will also add new content into the website’s navigation (menu) and can restructure the existing menu.
Web Content Unit Administrator Permission Capabilities:
A unit administrator Web Content Unit Administrator can:
Add, edit, delete any piece of content on a department/center/institute’s website
View, revert and delete revisions
Add pages to or restructure the current menu
Add, edit and remove personnel pages
Add user accounts for certain types of users (personnel and web committee - see below).
Create news articles and Events
Modify color scheme under "Appearance"
Create URL redirects
Permissions for Roles that can be assigned by Web Content Unit Administrator Admin:
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Reserved for faculty, staff and sometimes graduate students. Any faculty, staff or student of a unit can request this permission level.
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Reserved for people other than the unit administrator who can work general content on the website. Unit Heads or Web Content Unit Administrators are the only people that can request this permission level for their staff.
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Franklin OIT Web Services Team provides training for new web content admins Web Content Unit Administrators in a one-on-one Zoom training class. Please create a helpdesk ticket to request training.
The team also provides technical support for website issues and steers web content admins Web Content Unit Administrators to the appropriate online documentation in Drupal to help them make their content updates.