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From within a page or piece of content with a text editor, type and select the text you want the PDF or doc to link to.
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Make sure that the link is as specific as possible. "Click here" or "Read more" or "this" is not specific enough and will not comply with accessibility standards. |
Step 2
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: Click the Chain Icon
Please note: File names can not contain an apostrophe. Rename the pdf without the apostrophe before uploading.
The Chain Icon should be to the right of the (URL) Link icon:
This is the same icon you click when you want to insert a link to a page on your site, or on another site.
3) Click the "Open File Browser" text.
This brings up IMCE, the File Manager.
4) Select your file
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There are file size limits, usually 2 megabytes, so if the PDF doesn't upload, it may be too large.
Talk to your IT Professional about how to reduce the file size.
Your pdf will need need to be 2 megabytes or smaller to be uploaded. Here's a tutorial on reducing the pdf file size, if your file is too large.
I actually re-saved the original of this using Adobe Acrobat's "Save as Reduced Size PDF" option. 431kb is small enough.
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You'll see the url to the PDF.
5) Save your link.
Step 4: View Link
It now appears in the document.
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Step 5: Save Your Document
Test your link.
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Alternatively, if you know your PDF isn't on the site already, you can by pass the File Manager altogether.
1) As before, select the text you want to click to.
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Step 1: Place the cursor where you want to add the link to the file
Step 2: Click on the Insert Media Icon that Says "Insert Media"
This takes you straight to your desktop to upload a file.
3) Select a file from your desktop.
4) Click save.
5) Save your document and test your link as before.
Under Add File, click on 'Choose File'
Step 3: Select a File from Your Desktop
Step 4: Click 'Save'
Step 5: Save Your Document
Step 6: Test Your Link
Step 7: Formatting Your Link
You can add a caption to your link and have text wrap around it. Click on the link and a list of icons will appear above your link. You can caption it, align left or right with text and create a line break.
Here's what your link looks with a caption and aligned to the right:
Getting a File to Appear in the Menu Structure
Let's say you want a PDF or other file to exist in the menu somewhere, not on a page. Follow the instructions below to add the PDF.
Step 1: Create a Basic Page
Go to Add Content and Select Basic Page.
You can use any content type with the text editor field, really.
Step 2: Upload a PDF
Upload a PDF using the instructions above for Inserting a PDF File Via the Link Icon, or the one Using the Insert Media button.
Step 3: Save the Page as Unpublished
Make sure that the box next to Published is not checked and click on 'Save.'
Having a page, even if unpublished, tells Drupal that the file is permanent rather than temporary.
Step 4: View Files
Go to Content and click on the 'Files' tab.
Under the files tab, we see our recently uploaded file.
If you don't see this "Files" tab, put in a ticket to the web team via helpdesk.franklin.uga.edu.
Step 5: Get the URL
Click on the file to get the url. We only want the part after the .edu. So starting at "/sites/default/files/etc..."
Step 6: Add Link
Go to the Menu Structure and Click "Add Link."
You can access via Structure >> Menus >> Main Menu, or via the Shortcut links in the main menu.
For more information on working with menus, click here.
Step 7: Save Link
Paste your url, Give the Link a Title, and Decide Where it Will Go. Save the Link.
Step 8: View Your PDF in the Menu Structure
Deleting PDFs Permanently
To remove PDFs and other files permanently, from the File Manager, select a File and click on delete. Or, follow my instructions here: How to Delete Files
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