Overview

You can upload PDFs to be linked in your pages. You can also select PDFs that have already been uploaded elsewhere on your site and link to them.

This is similar to how we upload and link to PDFs on our Drupal 7 sites.

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Table of Contents

Steps

Inserting PDFs using the "Link" icon

Step 1

: Select

Your Text to Be Linked to the PDF

From within a page or piece of content with a text editor, type and select the text you want the PDF or doc to link to.

Make sure that the link is as specific as possible. "Click here" or "Read more" or "this" is not specific enough and will not comply with accessibility standards.

Step 2

: Click the

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Chain Icon (it says Link)

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This is the same icon you click when you want to insert a link to a page on your site, or on another site.

Step 3

: Click the "Open File Browser" text. 

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This brings up IMCE, the File Manager.

Step 4

: Select Your File

If your file is already in the File Manager, you can click on it and hit the "Select" option at the top.

If you don't see it, you can upload the file from your desktop.

Click "Upload" and "Add File."

I'm uploading and linking to this Color Guide PDF.

There are file size limits, usually 2 megabytes, so if the PDF doesn't upload, it may be too large.

Talk to your IT Professional about how to reduce the file size.

I actually re-saved the original of this using Adobe Acrobat's "Save as Reduced Size PDF" option. 431kb is small enough.

Click on your newly uploaded PDF and click "Select."

You'll see the url to the PDF.

Step 5

: Save Your Link

It now appears in the document.

Step 6

: Save

Your Document and Test Your Link

Your browser settings will determine whether the PDF appears in the browser or downloads automatically.

Inserting PDFs using the "File" icon

Alternatively, if you know your PDF isn't on the site already, you can by pass the File Manager altogether.

Step 1: Select the Text You Want to Click to

Step 2

: Click on the

Paperclip Icon that

Says "File."

This takes you straight to your desktop to upload a file.

Step 3

: Select a

File from Your Desktop

Step 4

: Click

Save

Step 5

: Save

Your Document and Test Your Link as Before

Getting a file to appear in the menu structure

Let's say you want a PDF or other file to exist in the menu somewhere, not on a page.

We'll start a Basic Page and upload a PDF the usual way. We will save the page as published, which is different than the way we would go about this in Drupal 7, where we wouldn't have to save a page). We'll go to the File list, get the url for the file, and go into the menu structure and add the url to the PDF to the menu.

Step 1

: Go to Add Content and

Select Basic Page

You can use any content type with the text editor field, really.

Step 2

: Using the

Instructions Above for Inserting a PDF

File Via the Link Icon, or the

One Using the File Button, Upload a PDF.

Step 3

: Save the

Page as

Unpublished. Having a

Page,

Even if

Unpublished,

Tells Drupal

That the

File is

Permanent Rather than Temporary

Step 4

: Go to Content and Look for the File tab.If you don't see this "File" tab, put in a ticket to the web team via helpdesk.franklin.uga.edu.

Step 5

: Under the

File tab,

We See our Recently Uploaded File

Step 6

: Click on the file to get the url. We only want the part after the .edu. So starting at "/sites/default/files/etc..."

 Step 7

: Go to the

Menu Structure and

Click "Add Link."

You can access via Structure >> Menus >> Main Menu, or via the Shortcut links in the main menu.

For more information on working with menus, click here. 

Step 8

: Paste your url,

Give the

Link a

Title, and

Decide Where it Will Go. Save the

Link.

Step 9

: You Will See Your PDF in the

Menu Structure

Deleting PDFs permanently

To remove PDFs and other files permanently, from the File Manager, select a File and click on delete. Or, follow my instructions here: How to delete files in Drupal 8 or Drupal 7