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The Franklin College policy for off-campus inventoried equipment. |
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IT Equipment Policy
Franklin College requires a University of Georgia control number and decal for IT equipment, regardless of acquisition cost, that is used to access, transmit, receive, and/or store university data. Examples of IT equipment that should be tagged include servers, desktop computers, laptop computers, tablets, and standalone mobile devices (e.g., iPods or cell phones without carrier service).
Exceptions to the IT Equipment Policy
- Mobile phones with active cellular carrier services are excepted from this policy.
- Justification: These devices were not previously tagged under the former policy, and the monthly cellular service bills allows departments to track these devices internally. Support is typically provided by the cellular service provider, not college IT staff.
- Justification: These devices were not previously tagged under the former policy, and the monthly cellular service bills allows departments to track these devices internally. Support is typically provided by the cellular service provider, not college IT staff.
- Audio visual equipment under the $3,000 limit that does not store data are excepted from this policy (e.g., projectors, document cameras, etc.).
- Justification: These items do not typically store university data and are not considered high risk/theft items.
- Justification: These items do not typically store university data and are not considered high risk/theft items.
- Computer peripherals under the $3,000 limit that do not store data are excepted from this policy (e.g., monitors, scanners, printers, etc.).
- Justification: These items do not typically store university data and are not considered high risk/theft items.
Approval Criteria and Quantity Limits
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- OneSource: https://onesource.uga.edu (select UGA Financial Management System)
- Help Documentation: Recording an Off-Campus (Off-Site) Asset
Checking In Equipment
If you no longer have a need to take inventoried equipment off-campus, you will need to work with your department's inventory control office and/or business manager to locate the inventoried item and remove the off-campus designation in the asset management database in the UGA Financial Management System. There is documentation about how to initiate this process in the OneSource Training Library.
- OneSource: https://onesource.uga.edu (select UGA Financial Management System)
- Help Documentation: https://training.onesource.uga.edu/UPK_Training/OneSourceOL/Publishing%20Content/PlayerPackage/index.html?Guid=8331511a-e8ee-40b3-888d-53ca2d325d73 Changing Off-Site Status of an Asset
Other Reminders and Considerations
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