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If sensitive data must be stored on off-campus devices, develop a process with your IT (information technology) professional to ensure that sensitive data are protected. A link to UGA's Data Classification and Protection Standards is provided below to a list of potentially sensitive data items. . This page provides examples of sensitive information.
Laptops and other portable IT devices used off campus must be returned to campus for maintenance and updates prior to the annual renewal process.
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Individuals found to be in violation of this policy may lose eligibility to use state-owned equipment off campus. If negligence results in theft or sensitive data exposure, the faculty member, staff member, or student may be responsible for equipment replacement or reimbursement of legal fees at the discretion of the Dean and Legal Affairs.
Supporting Information
Authorization for Use of University of Georgia Property at Non-UGA Locations:
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Board of Regents Policy
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Board of Regents Policy on Off-campus Equipment and Emeritus Faculty:
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- A copy of the letter from the President or the Board of Regents that approves Emeritus status for the individual requesting off-campus use.
- A letter from the department head requesting the off-campus use and stating the reason for this request (listing the work the individual is currently performing for UGA).
- The standard form that is required for currently employed individuals would also be required. On the form where budget position number and title are to be filled in the department should type 'see attached documents.’ Renewal would be required on annual basis just as it is for individuals currently employed.
- It will be the department’s responsibility to inform the user that the items are the property of the state and must be returned to the department when they are no longer needed or when they quit working. The items should not be disposed of in any manner. State owned property, whether inventoried or not, cannot be 'gifted' as compensation for work performed or as a 'retirement' gift.
UGA Risk Management:
Sensitive Data:
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