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- Engagement in scheduled teaching during the current academic year or active involvement in graduate committees or advisement if multiple students are served.
- Participation in sponsored research or research proposal.
- Current involvement in public service and outreach activities such as the Archway Partnership.
- Current service in an administrative role such as dean, department head, or director.
When possible the UGA FAR (Faculty Activity Repository) will serve as the source of data to confirm current activities. The web address for the system is http://far.uga.edu/. Requests that do not meet any of these criteria will be considered on a case by case basis; please provide a detailed justification.
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The College will comply with Board of Regents Policy on emeritus faculty and off-campus equipment; see additional details in the supporting information section. Appropriate use requirements apply to all users of off-campus equipment. Units within the College may not provide laptops or other items to faculty, staff members, or students as entitlements, gifts, etc.
Quantity Limits
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The term, assignment, refers to the individual or entity listed on the off-campus equipment authorization form. There are no limitations on the number or type of devices that may be assigned to a faculty or staff member for the duration of a field school or field research project as long as the devices are used for University purposes. When applicable, indicate student use of field equipment on the authorization form under 'Use to be Made of Property.’ If the item will be used by a specific student rather than a class, include the student’s name on the form. Up to 3 inventoried, information technology (IT) devices (computer, printer, scanner, projector, etc.) may be assigned to a specific faculty or staff member for individual off-campus use; if additional inventoried IT devices are needed for individual use, they may be checked out from a departmental pool.
Off-campus Devices and Sensitive Data
If sensitive data must be stored on off-campus devices, develop a process with your IT (information technology) professional to ensure that sensitive data are protected. The supporting information section contains a link to a list of potentially sensitive data items. Franklin College strongly recommends using Absolute Track software on off-campus laptops that attach to the Internet and contain sensitive data; see the supporting information section of this document for additional details about sensitive data and Absolute Track. The current cost of Absolute Track is $12 per device per year. The supporting information section of this document contains a link to an Absolute Track order form customized for Franklin College.
Enforcement
Individuals found to be in violation of this policy may lose eligibility to use state-owned equipment off campus. If negligence results in theft or sensitive data exposure, the faculty member, staff member, or student may be responsible for equipment replacement or reimbursement of legal fees at the discretion of the Dean and Legal Affairs.
Supporting Information
Authorization for Use of University of Georgia Property at Non-UGA Locations:
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