Overview
This document codifies Franklin College’s policy on state-owned, inventoried equipment used off campus by faculty, staff, or students. All Franklin College units are within the scope of this policy.
...
The College will comply with Board of Regents Policy on emeritus faculty and off-campus equipment; see additional details in the supporting information section. Appropriate use requirements apply to all users of off-campus equipment. Units within the College may not provide laptops or other items to faculty, staff members, or students as entitlements, gifts, etc.
Quantity Limits
The term, assignment, refers to the individual or entity listed on the off-campus equipment authorization form. There are no limitations on the number or type of devices that may be assigned to a faculty or staff member for the duration of a field school or field research project as long as the devices are used for University purposes. When applicable, indicate student use of field equipment on the authorization form under 'Use to be Made of Property.’ If the item will be used by a specific student rather than a class, include the student’s name on the form. Up to 3 inventoried, information technology (IT) devices (computer, printer, scanner, projector, etc.) may be assigned to a specific faculty or staff member for individual off-campus use; if additional inventoried IT devices are needed for individual use, they may be checked out from a departmental pool.
Off-campus Devices and Sensitive Data
If sensitive data must be stored on off-campus devices, develop a process with your IT (information technology) professional to ensure that sensitive data are protected. The supporting information section contains a link to a list of potentially sensitive data items. Franklin College strongly recommends using Absolute Track software on off-campus laptops that attach to the Internet and contain sensitive data; see the supporting information section of this document for additional details about sensitive data and Absolute Track. The current cost of Absolute Track is $12 per device per year. The supporting information section of this document contains a link to an Absolute Track order form customized for Franklin College.
Laptops and other portable IT devices used off campus must be returned to campus for maintenance and updates prior to the annual renewal process.
Enforcement
Individuals found to be in violation of this policy may lose eligibility to use state-owned equipment off campus. If negligence results in theft or sensitive data exposure, the faculty member, staff member, or student may be responsible for equipment replacement or reimbursement of legal fees at the discretion of the Dean and Legal Affairs.
Supporting Information
Authorization for Use of University of Georgia Property at Non-UGA Locations:
Board of Regents Policy Manual:
policymanual/policyman.pdf
Board of Regents Policy on Off-campus Equipment and Emeritus Faculty:
The Board of Regents has approved the use of state-owned equipmentfor Emeritus faculty. The following must accompany the off-campus use request:
- A copy of the letter from the President or the Board of Regents that approves Emeritus status for the individual requesting off-campus use.
2. A letter from the department head requesting the off-campus use and stating the reason for this request (listing the work the individual is currently performing for UGA).
3. The standard form that is required for currently employed individuals would also be required. On the form where budget position number and title are to be filled in the department should type 'see attached documents.’ Renewal would be required on annual basis just as it is for individuals currently employed.
It will be the department’s responsibility to inform the user that the items are the property of the state and must be returned to the department when they are no longer needed or when they quit working. The items should not be disposed of in any manner. State owned property, whether inventoried or not, cannot be 'gifted' as compensation for work performed or as a 'retirement' gift.
Franklin College Absolute Track Order Form:
http://franklin.uga.edu/fac_staff/oit/forms/Franklin_College_Computrace_Order_Form.xls
UGA Absolute Track Information:
UGA Risk Management:
Sensitive Data:
http://www.infosec.uga.edu/sate/ssdi/potentially_sensitive_information.php
Disclaimer
This work is the intellectual property of the Franklin College. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
| Info |
|---|
Related articles
| Filter by label (Content by label) | ||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
...