Status Changes
New Hires
Franklin College units are asked to identify an individual such as the department head or business manager to notify Franklin OIT and notify Franklin OIT of new hires so that Franklin OIT can fully provision access to all services Franklin College offers. New hire requests can be submitted to the Franklin OIT helpdesk using this form.
Please report new hires at least 5 business days prior to the start date to ensure access to IT services can be provisioned. Additional lead time is recommended to install new software and/or hardware for new hires. Franklin OIT will also notify the Franklin Business Services Office
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| title | New Hires, Terminations, Transfers Form |
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when requests are received.
Terminations
Franklin OIT utilizes OIR account standards reporting in partnership with departments to manage account access for employees who have terminated, transferred, or retired from UGA. Franklin OIT will follow-up directly with business managers to confirm the status of individuals listed on the report each week. Franklin OIT will also notify the Franklin Business Office when requests are received.
Expedited Termination Requests
If a department or unit needs access removed faster than our standard five-day process they may request expedited termination. Expedited termination requests require department head approval.
Submit Requests for Status Changes
USG Policy Information
The University System of Georgia (USG) released standards regarding user account management for information systems containing restricted or sensitive data in 2013. These standards were made effective on July 1, 2013.
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- Employees who leave the University must have their access to systems containing restricted and sensitive information removed no more than five (5) business days after the effective date.
- Employees who change departments within the University must have their access to systems containing restricted and sensitive information updated to reflect their new duties within thirty (30) days of the effective date. Employees who change jobs within the same department should have their account permissions reviewed within the same 30-day period.
- Please report new hires 5 business days prior to start date to ensure access to IT services can be provisioned. Additional lead time is recommend to install new software and/or hardware for new hires.
- Please report terminations/resignations in compliance with USG policy to ensure Franklin OIT will have ample opportunity to backup files, export email, etc.
- Units maintaining information systems containing restricted and sensitive information are required to review and verify all user access semi-annually, making adjustments as appropriate.
Additional Information
- OIT will notify departments about OIT personnel changes as soon as feasible.