Complexity

The is an intermediate topic. You will need to possess some basic understanding and have some experience with Drupal content editing.

Permission Level

Level 3 or Higher - See permission level document for details

Purpose of this document

This document shows unit or site administrators how to create web committee user accounts for their web user(s).

Step-by-Step Guide

If User Account Already Exists

If the user account that needs to have website editing access already exists in your website and only needs to be given the role, follow these steps.

Step 1: Go To People

Click the People button at the top of the screen.

Step 2: Find the Existing User Account

Type in the user account in the 'Name or email contains' search field and click 'Filter' or press enter.

One you hit enter, you should get the matching user account as a result.

Step 3: Click on 'Edit'

Click on 'Edit' to edit the user account.

Step 4: Add 'Web Committee' Role to User Account

Scroll down until you see 'Assignable roles'. Select 'web committee'. At this point you can uncheck 'personnel' if you like though the role doesn't need to be removed.

Once done, scroll down and click 'Save'.

If User Account Does Not Exist and Needs to be Created

If the user account doesn't already exist in your website and needs to be created, follow these steps.

Step 1: Go To People

Click the People button at the top of the screen.

Step 2: Add CAS user(s)

Click the "+Add CAS user(s)" button on the next screen. This will allow you to add one user or multiple user accounts.

Step 3: Fill in the Fields

You will come to the screen below:

In the "CAS username(s)" text area, enter the MyID(s) for the new user account(s), one per line with no return pressed after the last entry.
The myID is NOT the email address. It is likely a 6-7 digit (numbers and letter) word. You can look this up in UGA email.
Under "Email address", put uga.edu.
Click the checkbox for the "web committee" role to grant "web committee" access.

Click the "Create new accounts" button to generate the accounts.

Step 4: Adding Full Name to User Account

This has to be done in second step because its a custom field we added and it isn't available on the Add user screen.

First Click on "People"

You will see the new accounts you created will be at the top of the list. Click on "Edit" for the new user account. Repeat the steps below for each new user account until you have completed them all.

After you click on "Edit", you will come to this page:

Scroll down to the bottom of the page and enter the user's full name and click "Save".

Follow these steps for each of the accounts created so they can all have the user's full name.

How to Remove Web Committee Role from User Accounts

If access needs to be revoked from an user account, you can block said account so that they cannot log in. However, if you want the account to remain as personnel so they can edit just their personnel page and nothing else on the site, then the "web committee" role needs to be removed.

In order to remove the "web committee" role from an user account in your website, please submit a ticket to the Franklin College OIT Helpdesk.

How to Block Accounts

In order to block existing user accounts, personnel or web committee, please visit our documentation on Blocking Web Committee and Personnel User Accounts.

Login Assistance

To manage any part of your web site, you will have to be logged into the Drupal CMS.

If you need help logging in, please review this login help document.