The next open enrollment period for buying into the AI Tools program will be from April 1 - 24. Individuals may choose to opt-in during this period by filling out the following Request Form. This will ensure that the college can submit the requests to EITS in preparation for the campus-wide May 1st deadline.  

• Franklin College AI Tool Consolidated Order Request Form    (https://forms.office.com/r/e1RkpUdMVX )

• Franklin College Deadline: April 24th

• You will need to select the desired products, provide your name, UGA email address, and a OneSource Chartstring for billing purposes.

  • Work with your Franklin College FAST representative to identify an appropriate Chartstring.

EITS has launched a new AI Tools purchasing program. This program is designed to:

• Streamline procurement by consolidating license requests across colleges.

• Eliminate individual purchasing and the need for separate data security (CESS) reviews.

• Provide three purchase windows per year (before each semester. (May, July, December).

• Offer an annual opt-out date for discontinuing licenses.

The program includes paid versions of (this does NOT include API tokens or access):

• Google Gemini

• Microsoft Copilot

• ** Anthropic Claude

  • Is not available this period due to contract re-negotiations. It should be available during the next enrollment period in June/July.

• OpenAI ChatGPT

These buy-in services provide expanded features beyond the free versions currently available on campus, offered on a cost-recovery basis. See our Guide to Paid vs Free Generative AI Tools

• EITS Schedule

  • May 1, to support summer on-boarding 

  • July 1, to support fall on-boarding 

  • December 1, to support spring on-boarding and discontinuation deadlines

See our Guide to Paid vs Free Generative AI Tools for details on feature differences and the EITS information on the AI Tools Licensing Purchasing Program. If you need any assistance, please reach out to the Franklin OIT Helpdesk.

Due to changes in the University of Georgia’s institutional licensing agreement with Adobe, Franklin College is updating how Adobe products are provided. Faculty and staff will retain Adobe Acrobat by default, with opt‑in access to the full Adobe Creative Cloud suite available by request and justification. At the same time, students now have access to Adobe Express at no charge, providing a web‑based creative tool for coursework and general academic use.

• Adobe Campus-Wide Licensing Changes for Fiscal Year 2027

• Comparison of Creative Cloud products and Adobe Express

Franklin OIT has begun this year’s Primary Computer Lifecycle Replacement Program, an annual effort focused on ensuring faculty and staff have reliable, secure, and fully supported computing resources.

Eligible Franklin College faculty and staff are receiving advance notice that they will soon be contacted through the Franklin OIT TeamDynamix Helpdesk system to provide input on their primary computer replacement. This updated outreach approach reflects recent improvements to the lifecycle program and supports more consistent planning, transparency, and long‑term supportability across the College.

In the coming days, eligible individuals will receive an automated message requesting input on their replacement computer. This step allows faculty and staff to share information that helps align replacement devices with operational needs, institutional standards, and supported environments.

When considering available options, participants are encouraged to select a computer that aligns with their daily business needs, supports their unit’s operations, and remains compatible with supported campus systems and services. Where applicable, this includes compatibility with systems such as OneSource and OneUSGConnect, as well as other institutionally supported applications. Standardization and the College’s long‑term ability to support devices remain important considerations in this process.

A timely response to the TeamDynamix request is encouraged to ensure individual preferences are considered. If no response is received by the deadline included in the communication, a replacement computer will be selected on the individual’s behalf that most closely matches their existing device and current support standards.

Final replacement prioritization decisions are made in coordination with unit leadership and are subject to college‑level funding availability.

Additional details about eligibility, timelines, computer standards, and selection guidance are available on the Franklin OIT Knowledge Base:

• Primary Computer Lifecycle Management Process

• Computer Hardware Standard Configurations

• Lifecycle Frequently Asked Questions

These resources explain how the lifecycle replacement program works, what equipment is supported, and how decisions are made throughout the annual cycle.

Franklin OIT appreciates the partnership of faculty, staff, and unit leadership as the College continues to manage technology resources in a secure, equitable, and sustainable manner. Questions may be directed to local IT support staff or Franklin OIT.