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Franklin College requires a University of Georgia control number and decal for IT equipment that is used to access, transmit, receive, and/or store university data regardless of acquisition cost or location of use (i.e., on or off-campus). Examples of IT equipment that should be tagged include servers, desktop computers, laptop computers, tablets, and standalone mobile devices (e.g., iPods or cell phones without carrier service).

Exceptions to the IT Equipment Policy

• Mobile phones with active cellular carrier services are excepted from this policy.
  • Justification: These devices were not previously tagged under the former policy, and the monthly cellular service bills allows departments to track these devices internally. Support is typically provided by the cellular service provider, not college IT staff.
    
    
• Audio visual equipment under the $3,000 limit that does not store data are excepted from this policy (e.g., projectors, document cameras, etc.).
  • Justification: These items do not typically store university data and are not considered high risk/theft items.
    
    
• Computer peripherals under the $3,000 limit that do not store data are excepted from this policy (e.g., monitors, scanners, printers, etc.).
  • Justification: These items do not typically store university data and are not considered high risk/theft items.

To request an inventory tag; email property@uga.edu.  Explain that you would like tag(s) for computer equipment.  They will want the PO on which it was ordered, the device serial number(s), custodian name, and location the device(s) will be deployed.  If the equipment was ordered using account code 744200, a tag will be automatically generated once the invoice is paid.  You can check the account code by opening the PO in UGAMart and , clicking the Purchase Order hyperlink, then selecting the "Summary" tab.  The accounting code section will be about 3/5 down the page.